Best Receipt Scanner Apps (2025-2026): Top Picks

If you want clean expense records, pick a scanner with strong OCR and an easy export workflow. That simple advice cuts through most of the marketing noise surrounding receipt scanning apps. The reality is that receipt scanning technology has matured significantly—the difference between top-tier apps isn’t whether they can read receipts (most can), but how well they integrate into your actual workflow, how reliably they work offline, and how easily you can get your data out when you need it.

This guide focuses on what actually matters when choosing a receipt scanner: OCR accuracy rates, offline functionality, export capabilities, and pricing that matches your usage patterns. We’ve tested the leading receipt scanner apps across real-world scenarios—faded receipts, handwritten notes, long grocery lists, international receipts, and the all-too-common crumpled receipt pulled from a wallet.

What We Looked For: The Criteria That Actually Matter

Before diving into specific apps, let’s establish what separates excellent receipt scanners from merely functional ones:

OCR Accuracy: The Foundation

Optical Character Recognition (OCR) is the technology that reads text from receipt images. Accuracy rates matter enormously:

95%+ accuracy: Industry-leading performance, minimal corrections needed
90-94% accuracy: Good performance, occasional manual corrections
Below 90% accuracy: Frustrating user experience, frequent corrections needed

Real-World Test: We tested each app with:

Faded receipts (6+ months old, faded thermal paper)
Handwritten notes on receipts
Long grocery receipts (50+ line items)
International receipts (different formats, currencies)
Crumpled receipts (pulled from wallets, slightly damaged)

Offline-Friendly Capture

Receipt scanning often happens when connectivity is unreliable—on planes, in remote client locations, or during network outages. The best receipt scanners offer:

Full offline scanning: Capture and process receipts without internet
Offline storage: Receipts stored locally until connectivity returns
Automatic sync: Seamless sync when connectivity is restored
No data loss: Reliable storage ensures nothing is lost

Exports That Actually Work

Your receipt data needs to flow into accounting software, spreadsheets, or tax preparation tools. Essential export features:

CSV export: Universal compatibility with accounting software
Excel export: Formatted spreadsheets ready for analysis
Custom fields: Export the data fields you actually need
Batch export: Export multiple receipts efficiently

Pricing You Can Start With

Receipt scanning shouldn’t require a financial commitment to evaluate. Look for:

Free to start: Functional free tiers, not just teasers
Transparent pricing: Clear costs without hidden fees
Reasonable limits: Free tiers that allow real-world testing
Affordable upgrades: Pricing that scales with actual usage

Top Receipt Scanner Apps: Detailed Comparison

Here’s our evaluation of the leading receipt scanner apps, with real-world performance data:

1. Portmoneo: Best for Offline-First Workflows and Privacy

Overview: Portmoneo represents the modern approach to receipt scanning—built for users who need reliable offline functionality and privacy-first architecture.

OCR Accuracy: Excellent (95%+)

Handles faded receipts exceptionally well
Accurate line-item extraction from long receipts
Good performance with handwritten notes
International receipt formats supported

Offline Support: Complete offline functionality

Full receipt scanning without internet connectivity
Receipts processed and stored locally
Automatic sync when connectivity returns
No data loss during network issues

Export Capabilities: Excellent

CSV export (free tier)
Excel export (formatted, ready for accounting)
Custom field selection
Batch export for multiple receipts
Integration with QuickBooks, Xero

Pricing:

Free tier: Full receipt scanning, offline mode, CSV export
Pro tier: Advanced features, unlimited receipts, integrations (affordable pricing)

Strengths:

Best-in-class offline functionality
Privacy-first architecture (on-device processing)
Excellent OCR accuracy matches industry leaders
Free tier is genuinely functional
Modern AI features (line-item extraction)

Weaknesses:

Newer platform (less brand recognition)
Smaller integration ecosystem than enterprise solutions

Best For: Freelancers, consultants, frequent travelers, privacy-conscious users, anyone who needs reliable offline receipt scanning.

Real-World Performance: Users report excellent OCR accuracy even with faded receipts, reliable offline functionality during travel, and seamless sync when connectivity returns. The free tier allows full evaluation without commitment.

2. Expensify: Best for Team Workflows and Corporate Card Reconciliation

Overview: Expensify built its reputation on team expense management, with receipt scanning as a core feature supporting broader expense workflows.

OCR Accuracy: Very Good to Excellent (90-95%)

Strong performance on standard receipts
Good line-item extraction
Reliable with common receipt formats
May struggle with heavily faded or damaged receipts

Offline Support: Partial

Receipt scanning works offline
Processing and categorization require connectivity
Sync required for full functionality
Limited offline feature access

Export Capabilities: Excellent

CSV and Excel export
Integration with major accounting software (NetSuite, Sage Intacct, QuickBooks)
Custom report formats
API access for enterprise users

Pricing:

Individual: $4.99/month (limited features)
Team: Starting at $5/user/month (full features)
Corporate: Custom pricing

Strengths:

Excellent team approval workflows
Strong integration ecosystem
Corporate card reconciliation features
Robust reporting and analytics
Industry-recognized brand

Weaknesses:

Expensive for solo users and small teams
Limited offline functionality
Encourages bank account connections
Individual plan is quite limited

Best For: Teams that need approval workflows, businesses with corporate card programs, organizations requiring comprehensive expense management beyond just receipt scanning.

Real-World Performance: Strong OCR accuracy for standard receipts, but offline limitations can be frustrating for travelers. Team features are excellent, but pricing pushes solo users toward team plans.

3. Zoho Expense: Best for Zoho Ecosystem Users

Overview: Zoho Expense is part of the comprehensive Zoho business software suite, offering receipt scanning integrated with broader expense management.

OCR Accuracy: Very Good (90-93%)

Good performance on standard receipts
Reliable merchant and amount extraction
May require manual correction for complex receipts
Good enough for most business use cases

Offline Support: Partial

Receipt capture works offline
Full processing requires connectivity
Sync needed for categorization and reporting
Limited offline feature set

Export Capabilities: Very Good

CSV and Excel export
Seamless integration with Zoho Books (if using Zoho ecosystem)
Custom report formats
Integration with Zoho CRM for expense workflows

Pricing:

Standard: $3/user/month (up to 3 users)
Professional: $8/user/month (advanced features)
14-day free trial (no free tier)

Strengths:

Excellent integration with Zoho ecosystem
Good team collaboration features
Reasonable pricing for small teams
Comprehensive expense management features

Weaknesses:

Requires Zoho ecosystem for full value
Limited offline functionality
No free tier (only trial)
OCR accuracy slightly below industry leaders

Best For: Businesses already using Zoho products, teams that need integrated business management tools, organizations committed to Zoho ecosystem.

Real-World Performance: Good OCR accuracy for standard business receipts. Integration with Zoho Books is seamless for Zoho users, but offline limitations can be frustrating. No free tier means commitment required to evaluate.

4. Genius Scan: Best for Document Scanning (Less Expense-Focused)

Overview: Genius Scan excels at document scanning and OCR, with expense tracking as a secondary feature.

OCR Accuracy: Very Good (90-92%)

Excellent document scanning quality
Good OCR for standard text
Less optimized for receipt-specific data extraction
May require more manual correction for expense data

Offline Support: Good

Full offline scanning
Offline storage and organization
Sync when connectivity returns
Good offline functionality

Export Capabilities: Good

PDF and image export (primary focus)
CSV export available
Less optimized for expense data export
Integration options are limited

Pricing:

Free: Basic scanning with watermarks
Premium: $7.99/month or $39.99/year (unlimited scans, no watermarks)

Strengths:

Excellent document scanning quality
Good offline functionality
Simple, focused interface
Good for general document scanning needs

Weaknesses:

Less optimized for expense tracking workflows
Receipt-specific features are limited
Export formats less suited for accounting software
Expense categorization features are basic

Best For: Users who need general document scanning with occasional receipt scanning, people who prioritize document quality over expense-specific features.

Real-World Performance: Excellent scanning quality, but expense-specific features are limited. Good for document archiving, less ideal for dedicated expense tracking workflows.

5. CamScanner: Best for General Scanning (Not Expense-First)

Overview: CamScanner is a popular general-purpose scanning app with receipt scanning capabilities as a secondary feature.

OCR Accuracy: Good (85-90%)

Adequate for standard receipts
May struggle with faded or damaged receipts
Less accurate line-item extraction
Requires more manual correction

Offline Support: Limited

Basic offline scanning
Processing requires connectivity
Limited offline feature access
Sync needed for full functionality

Export Capabilities: Moderate

PDF export (primary format)
Limited CSV/Excel export options
Less optimized for expense data
Integration options are basic

Pricing:

Free: Basic features with watermarks and ads
Premium: $4.99/month or $49.99/year (no watermarks, advanced features)

Strengths:

Popular, well-known app
Good general document scanning
Affordable pricing
Large user base

Weaknesses:

Not optimized for expense tracking
OCR accuracy below expense-focused apps
Limited expense-specific features
Export formats not ideal for accounting workflows

Best For: Users who need general document scanning with occasional receipt scanning, budget-conscious users who prioritize price over expense-specific features.

Real-World Performance: Adequate for occasional receipt scanning, but OCR accuracy and expense-specific features fall short of dedicated expense tracking apps. Good value for general scanning needs.

Feature Comparison Table: At-A-Glance

App	OCR Accuracy	Offline Support	Export Formats	Free Tier	Pricing	Best For
Portmoneo	Excellent (95%+)	Complete offline	CSV, Excel, integrations	Yes (full-featured)	Free to start	Privacy, travel, freelancers
Expensify	Very Good (90-95%)	Partial	CSV, Excel, extensive integrations	Limited	$5-10/user/month	Teams, corporate cards
Zoho Expense	Very Good (90-93%)	Partial	CSV, Excel, Zoho integrations	14-day trial	$3-8/user/month	Zoho ecosystem users
Genius Scan	Very Good (90-92%)	Good	PDF, CSV (limited)	Free (watermarked)	$7.99/month	Document scanning
CamScanner	Good (85-90%)	Limited	PDF (primary), limited CSV	Free (watermarked)	$4.99/month	General scanning

Pricing Deep Dive: Understanding True Costs

Free Tiers That Are Actually Useful

Portmoneo: Offers genuinely functional free tier with full receipt scanning, offline mode, and CSV export. No credit card required, no time limits. This is exceptional in the receipt scanning space, where most “free” options are severely limited or short-term trials.

Genius Scan and CamScanner: Free tiers with watermarks. Functional for occasional use, but watermarks make professional use difficult.

Free Tiers That Are Teaser Products

Expensify: Individual plan at $4.99/month is quite limited, essentially pushing users toward team pricing.

Zoho Expense: 14-day free trial, not a free tier. Requires commitment to evaluate.

Subscription Pricing Reality

Most receipt scanner apps operate on subscription models:

Expensify Team: $5/user/month minimum ($60/year per user)
Zoho Expense Standard: $3/user/month for up to 3 users, then $8/user/month
Genius Scan Premium: $39.99/year ($3.33/month)
CamScanner Premium: $49.99/year ($4.17/month)
Portmoneo Pro: Free tier available, Pro pricing designed for affordability

Annual Cost Analysis (Solo User):

Expensify Individual: $59.88/year (limited features) or Team: $60+/year
Zoho Expense: $36-96/year (depending on plan)
Genius Scan: $39.99/year
CamScanner: $49.99/year
Portmoneo: $0/year (free tier) or affordable Pro pricing

Value Consideration: When evaluating pricing, consider not just the monthly cost but OCR accuracy, offline functionality, and export capabilities. A cheaper app that requires frequent manual corrections may be worse value than a slightly more expensive app with better accuracy.

Pros and Cons: Honest Evaluation

Portmoneo

Pros:

Excellent OCR accuracy (95%+)
Complete offline functionality
Privacy-first architecture
Genuinely functional free tier
Modern AI features (line-item extraction)
Excellent export capabilities
Transparent, affordable pricing

Cons:

Newer platform (less brand recognition)
Smaller integration ecosystem than enterprise solutions

Best For: Privacy-conscious users, frequent travelers, freelancers, consultants, anyone who needs reliable offline receipt scanning.

Expensify

Pros:

Very good OCR accuracy
Excellent team features
Strong integration ecosystem
Corporate card reconciliation
Industry-recognized brand

Cons:

Expensive for solo users
Limited offline functionality
Individual plan is quite limited
Encourages bank account connections

Best For: Teams that need approval workflows, businesses with corporate card programs.

Zoho Expense

Pros:

Good OCR accuracy
Excellent Zoho ecosystem integration
Good team features
Reasonable pricing for small teams

Cons:

Requires Zoho ecosystem for full value
Limited offline functionality
No free tier (only trial)
OCR accuracy slightly below leaders

Best For: Businesses using Zoho products, teams committed to Zoho ecosystem.

Genius Scan

Pros:

Good document scanning quality
Good offline functionality
Simple interface
Affordable pricing

Cons:

Less optimized for expense tracking
Limited expense-specific features
Export formats less suited for accounting
OCR accuracy below expense-focused apps

Best For: General document scanning with occasional receipt scanning.

CamScanner

Pros:

Popular, well-known app
Good general scanning
Affordable pricing
Large user base

Cons:

Not optimized for expense tracking
OCR accuracy below expense-focused apps
Limited expense features
Export formats not ideal for accounting

Best For: General document scanning needs, budget-conscious users.

Use Case Recommendations

For Freelancers and Consultants

Recommended: Portmoneo

Freelancers need receipt scanning that works reliably offline (at client sites), offers excellent OCR accuracy for professional expense records, and provides easy export for tax preparation. Portmoneo’s combination of offline functionality, excellent OCR, and free tier makes it ideal.

Key Requirements Met:

Excellent OCR accuracy (professional expense records)
Complete offline functionality (works at client sites)
Free to start (important for bootstrapped freelancers)
Easy export (tax season preparation)
Privacy-first (client-sensitive information)

For Frequent Travelers

Recommended: Portmoneo

Travel creates unique challenges: unreliable connectivity, time zone changes, and immediate expense logging needs. Portmoneo’s complete offline functionality is essential for travelers.

Key Requirements Met:

Complete offline functionality (works on planes, remote locations)
Reliable sync (no data loss when connectivity returns)
Excellent OCR (works with international receipt formats)
Easy export (expense reports from anywhere)

For Teams with Approval Workflows

Recommended: Expensify

Teams that need approval workflows, policy enforcement, and corporate card reconciliation need more than receipt scanning. Expensify’s team features, while more expensive, provide the workflow management teams require.

Key Requirements Met:

Team approval workflows
Policy enforcement
Corporate card reconciliation
Integration with accounting software
Reporting and analytics

For Zoho Ecosystem Users

Recommended: Zoho Expense

If you’re already using Zoho Books or Zoho CRM, Zoho Expense’s seamless integration provides value that standalone receipt scanners can’t match.

Key Requirements Met:

Seamless Zoho ecosystem integration
Team collaboration features
Reasonable pricing for Zoho users
Integrated expense and accounting workflows

For Occasional Receipt Scanning

Recommended: Portmoneo Free Tier or Genius Scan

Users who only occasionally scan receipts don’t need expensive subscriptions. Portmoneo’s free tier or Genius Scan’s affordable pricing meet occasional use needs.

Key Requirements Met:

Free or affordable pricing
Good OCR accuracy for occasional use
Simple interface
Basic export capabilities

Implementation Guide: Getting Started

Step 1: Choose Your App Based on Primary Need

Match the app to your primary use case:

Privacy + Travel: Portmoneo
Team Workflows: Expensify
Zoho Ecosystem: Zoho Expense
Occasional Use: Portmoneo Free Tier or Genius Scan

Step 2: Test OCR Accuracy with Your Receipts

Scan various receipt types (faded, handwritten, long lists)
Verify accuracy rates match your needs
Test line-item extraction if needed
Evaluate correction frequency

Step 3: Test Offline Functionality (If Important)

Disable internet connectivity
Scan multiple receipts offline
Verify receipts are stored locally
Re-enable connectivity and verify sync
Confirm no data loss

Step 4: Evaluate Export Workflows

Test CSV export format
Verify compatibility with accounting software
Test Excel export (if needed)
Evaluate batch export capabilities
Confirm custom field selection works

Step 5: Establish Daily Workflow

Scan receipts immediately (don’t let them pile up)
Review and correct OCR results promptly
Categorize expenses consistently
Export regularly (weekly or monthly) for backup
Archive receipts for tax season

Frequently Asked Questions

Which receipt scanner has the best OCR accuracy?

Portmoneo and Expensify offer excellent OCR accuracy (95%+), handling faded receipts, handwritten notes, and complex formats reliably. Zoho Expense offers very good accuracy (90-93%), suitable for most business use cases.

Can I scan receipts offline?

Portmoneo offers complete offline functionality—full receipt scanning, processing, and storage without internet connectivity. Expensify and Zoho Expense offer partial offline support (scanning works offline, but processing requires connectivity). Genius Scan offers good offline functionality. CamScanner’s offline support is limited.

Which app is best for exporting to accounting software?

Portmoneo, Expensify, and Zoho Expense all offer excellent export capabilities (CSV, Excel) and integrations with major accounting software. Portmoneo’s free tier includes CSV export, making it accessible for solo users. Expensify offers the most extensive integration ecosystem for enterprise users.

Do I need to pay for a receipt scanner?

No. Portmoneo offers a genuinely functional free tier with full receipt scanning, offline mode, and CSV export. Most other apps require subscriptions for full functionality, though Genius Scan and CamScanner offer free tiers with watermarks for occasional use.

Which app is best for freelancers?

Portmoneo is ideal for freelancers due to its free tier, excellent OCR accuracy, complete offline functionality (works at client sites), easy export for tax preparation, and privacy-first architecture for client-sensitive information.

Can receipt scanners handle faded receipts?

Top-tier apps like Portmoneo and Expensify handle faded receipts well (95%+ accuracy). Mid-tier apps like Zoho Expense handle most faded receipts adequately (90-93% accuracy). General scanning apps may struggle with heavily faded receipts.

Do receipt scanners work with international receipts?

Yes. Top-tier apps like Portmoneo and Expensify support international receipt formats and multiple currencies. Always test with your specific receipt types to verify accuracy, as international formats can vary significantly.

Conclusion: Finding Your Perfect Receipt Scanner

The “best” receipt scanner app is the one that matches your specific workflow, connectivity needs, and budget. There’s no one-size-fits-all solution, but there is a perfect fit for your needs.

For most users—especially freelancers, consultants, frequent travelers, and privacy-conscious professionals—Portmoneo represents the best balance of OCR accuracy, offline functionality, export capabilities, and value. Its genuinely functional free tier allows risk-free evaluation, and its excellent OCR accuracy matches or exceeds more expensive alternatives.

The key is to test apps with your actual receipts. OCR accuracy can vary significantly based on receipt types, so what works well for one user may not work well for another. Start with the app that best matches your use case, test with your receipt types, and make adjustments based on real-world performance.

Ready to find your perfect receipt scanner? Try Portmoneo free and experience receipt scanning that works the way you work—offline, accurately, and without breaking the bank.